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RULES AND REGULATIONS
OF
TIT&S OLD STUDENTS ASSOCIATION (TITOSA)
Bhiwani-127021(Haryana-India)
1.0 INTRODUCTION:
TIT&S OLD STUDENTS ASSOCIATION (TITOSA)
is being established to provide a vibrant forum that promotes
interaction and net working among alumni of the
The Technological Institute of
Textile & Sciences, Bhiwani-127021 (Haryana-India).
2.0
Definitions:-
In these rules, unless the context
otherwise requires:-
(i)
The Association means, “TIT&S OLD STUDENTS ASSOCIATION(TITOSA),
Bhiwani-127021 (Haryana-India).
(ii)
President Means President of TIT&S OLD STUDENTS ASSOCIATION (TITOSA),
Bhiwani-127021 (Haryana-India)
(iii)
Secretary means the Secretary of the Governing Body of TIT&S
OLD STUDENTS ASSOCIATION (TITOSA) Bhiwani-127021 (Haryana-India) who
shall be Secretary of the Society also.
(iv)
Member means a Member admitted as such under these
rules.
(v)
TIT&S means The
Technological Institute of Textile & Sciences, Bhiwani-127021 (Haryana-India).
(vi)
TITOSA means TIT&S old Students Association.
3.0 Name of the Society :
The name of the Society shall
be “TIT&S Old Students Association (TITOSA).
4.0 LOCATION :
The registered office of the
Association shall be located in the premises of The Technological
Institute of Textiles & Sciences at Birla Colony, Bhiwani-127021 (HARYANA-INDIA)
5.0 AIMS AND OBJECTS OF
THE SOCIETY :
5.1
To provide a vibrant forum that promotes interaction and
networking of the Institute;
5.2
To develop sense of belonging among alumni towards their
alma-mater and to foster the old and healthy traditions of the
Institute;
5.3 To help alumni achieve their professional goals;
5.4 To foster linkages amongst
the alumni and to promote personal and friendly relations through
meetings and get-togethers among members of the Association;
5.5 To help the members in the hour of crisis-manually as well
as financially;
5.6 To conduct seminars,
conferences, work shops and meetings of professionals and faculty
members for the purpose of promotion of technical knowledge and
skill;
5.7 To represent and
participate in similar seminars, conferences, workshops or meetings
conducted by various other Engg./technical/management associations
and establishments;
5.8 To seek
recognition/representation in various forums of the State/Central
governments, quasi government organizations, private and other
autonomous bodies, with a view to contribute to the furtherance of
the objectives of the Association;
5.9 To advise and interact
with State/Central government bodies, universities, institutes,
professional associations and research & development/ industrial/
manufacturers association as well as business/ commercial
associations on matters relating to promotion of technical education
and training, business management and other relevant fields;
5.10
To provide avenues for drawing upon the knowledge and experience
of the alumni for furthering the cause of the Institute as a leading
Centre of Excellence;
5.11 To patronize the students of
the Institute in the matter of training and placement;
5.12 To facilitate and encourage
alumni to contribute towards improvement in the status of the
Institute in the areas pertaining to academic infrastructure,
industry interactions and in any other area that the alumni and the
Institute feel appropriate ;
5.13 To create and establish
endowments to render assistance to students of the Institute through
grants, scholarships and prizes or in any other area as deemed
appropriate by the Association and the Institute;
5.14
To collect, publish and distribute such information as may be useful
to members of the Association;
5.15 To raise or collect funds by
subscriptions, contributions, donations, loans or by any other legal
means for furtherance of the above objectives of the Association ;
5.16 To undertake all such
activities as are incidental or conducive to attainment of the above
Aim & Objectives.
6.0 MEMBERSHIP :
Membership
of the Association shall be open to :-
6.1 Anyone who has acquired a Diploma or
Undergraduate/Postgraduate Degree of BSc/B.Tech/M.Sc/M.Tech/MMS/MBA/Phd
by enrolling as a student of the Institute.
6.2 In case the Director of
the Institute is an alumnus of the Institute he shall be an
Ex-Officio President of the Society and shall enjoy all the
privileges of a member otherwise the Director will be an Honorary
Member and the post of President shall be filled up through
election.
6.3 Associate Members :
Any student who is studying in the
TIT&S can become Associate Member of the Association .
6.4
Honorary Members :
Eminent persons having long
association and dedicated services towards TIT&S may be admitted as
Honorary members of the Association for a term as may be decided by
the Governing Body of the Society
7.0 MEMBERSHIP SUBSCRIPTION,
TENURE AND CANCELLATION:
7.1 Any person satisfying any
clause of Article 6 will be eligible to be a member and shall
become a member on the payment membership fees as prescribed in any
kind as specified in clause 7.2.
7.2 There shall be the
following three types of Membership Fees :
i)
One time Life Membership fee of Rs.5000.00
ii)
Annual Associate Membership fee of Rs.500.00 for students
studying in the Institute till it reaches total amount of Rs.5000.00
iii)
One-time Membership Fee of Rs.2000.00 for members of 65 years
of age or more.
7.3 All the members shall
notify their change of address to the Secretary of the Association
within one month of such a change.
7.4 In case of Ex-Officio
membership, the same shall terminate when the concerned member
ceases to hold the specific office.
7.5 A member shall lose
his/her membership on the following grounds and reasons and the
Governing Body shall be empowered to terminate the membership by
passing of a resolution to this effect :-
(i)
On his/her death,
(ii)
On his/her resigning from the membership of the Society.
(iii)
He/she who becomes of unsound mind.
(iv)
He/she has been declared insolvent.
(v)
is convicted of a Criminal offence or on account of moral
turpitude;
(vi)
acts in such a manner, directly or indirectly, as to bring
disrepute or in contravention of the Aims and Objectives of the
Association.
(vii)
willfully disregards the rules of the Associations or
indulge in any act of misconduct ;
(viii)
Provided that the member will be given an opportunity to
represent his/her case before moving a resolution for termination of
membership.
7.6 If any member fails to
pay the membership fee for 12 months after the same has fallen due
shall cease to be member of the Association and the Secretary shall
remove the name of such a defaulter from the Register of the
members.
7.7 Resignation from
membership can be tendered to the President and it shall not take
effect until it has been accepted by the Governing Body on behalf of
the Society.
8.0
RIGHTS OF MEMBERS :
8.1
Each member is entitled to have a copy of the Memorandum of
Association and Rules and Regulation of the Society and list of
members of the Society.
8.2 The Register of Members,
the Minutes Book and the Book of accounts of the Association shall
be made available to the members for inspection, on written request,
free of charge.
8.3
Each Member shall
have right to vote in the Annual General Meeting in case voting is
exercised in the meeting;
9.0 POWERS AND FUNCTIONS OF
THE ASSOCIATION :
9.1 The Association shall have
powers to enroll members, constitute committees, sub-committees and
call for periodical meetings to achieve the objectives mentioned IN
MEORNDUM OF ASSOCIATION.
9.2 Further, the Association
may, organize sports, Games, get-togethers and social activities
for the benefits of its members and their families.
9.3 The Association may also
engage itself in such other activities in conformity with the rules
and regulations given hereunder.
9.4 The Management of the
Society shall be vested in a Governing Body which shall be
consisting of not less 11 and more than 15 members including
President of the Society and shall be constituted as follows :-
(a)
The President of the Society will be ex-Officio Director of
the Institute in case the Director is an alumnus of the Institute
and he/she will be automatically Chairman of the Governing Body. In
case the Director is not an alumnus of the Institute, the post of
President shall be filled up through election.
(b)
The member of the Executive Committee shall be elected by
the eligible members of the General Body of the Society after the
expiry of the term of 3 years by majority vote in General Meeting in
the month of April or any convenient date to the Governing Body in
consultation with the President.
(c)
The Governing Body shall elect from among its members the
following office-bearers :-
(i)
President (in case Director is not Ex-officio President)
(ii)
Vice President
(iii)
Secretary
(iv)
Joint Secretary, and
(v)
Treasurer
(d)
In case of vacancy on any reason whatsoever the President may
nominate any members to the Governing Body from the members of the
society whose term shall expire along with the term of the remaining
members of the Governing Body.=
9.5 The President (in case the
Director of the Institute is not Ex-officio President),
Vice-President, General Secretary, Treasurer and Joint Secretary can
be removed by the General Body of the Society by passing a
resolution with 3/4th majority of the members present in
the General Body Meeting called for this purpose.
9.6 Notwithstanding anything
contained in these rules, the first Governing Body shall be composed
as specified in the Memorandum of Association and shall function as
such until the first annual General Meeting to be called in
pursuance of these rules.
10.0
POWERS & FUNCTIOINS OF THE GOVERNING BODY :
10.1 The Governing Body will be
responsible for running the affairs of the Association for
fulfilling its Aims & Objectives stated in Article 5 above and other
activities for the benefit of the Association.
10.2 The Governing Body shall
have the powers to frame bye-laws consistent with the Aims &
Objectives of the Association. Such provisional bye-laws shall be
placed before the next General Body Meeting for ratification.
10.3 The Governing Body may
appoint from time to time, such sub committees or special sub
committees, partly from among its members and partly from among the
members of the Association as may be required and shall prescribe
the terms of reference, powers and privileges of such sub committees
or special sub committees.
10.4 The Governing Body shall
convene General Body Meeting of all the Members once in every year
(hereinafter referred to as ‘Annual General Body Meeting(s)’.
10.5 Apart from the Annual
General Meeting, the Governing Body may convene additional General
Body Meeting, if necessary (hereinafter referred to as
‘Extra-ordinary General Body Meeting(s)’.
10.6 The Governing Body shall
maintain or cause to maintain proper accounts for the financial
transactions of the Association in such form as may be prescribed in
consultation with the Association’s Auditor.
10.7 The Governing Body shall
prepare and lay before the Association at its Annual General Body
Meeting every year the annual report and an audited statement of
accounts for the past financial year with the report of the
Association’s Auditor thereon.
10.8
The Governing Body will be authorized to accept donations, gifts and
bequests for the furtherance of the aims and objectives of the
Association,
10.9
No member of the Society shall enter into any dealings on behalf of
the Association, until and unless authorized by the Governing Body.
11.0
GOVERNING BODY’S MEETINGS :
11.1 The Governing Body shall
meet as often as may be necessary, but not less than twice every
year to transact the business of the Association.
11.2 The Governing Body shall
meet as often as may be necessary, but not less than twice every
year to transact the business of the Association.
11.3 At least ten days’ notice
shall be given for a meeting of the Governing Body;
11.4 The meeting shall be
convened by the Secretary designated for the purpose, in
consultation with the President of the Institute. Any five members
may require the Secretary to call a meeting of the Governing Body by
requisition in writing, stating the objective for which they desire
to call the meeting and thereupon the Secretary shall proceed to do
so. In the event of the Secretary failing to convene such a meeting
within thirty days after receipt of the requisition by him the
members who requested for the meeting may themselves convene a
meeting of the Governing Body on due notice;
11.5
The President shall chair such meetings. In the absence of
the President, the Vice President shall chair, and in the absence of
the President and the Vice President, the members present at the
meeting shall elect one amongst themselves to chair the meeting;
11.6
The quorum for a Governing Body meeting shall be five out of
which three shall be elected members. If there is no quorum in the
meeting, the chair-person may decide on the place and time of the
next meeting for which no quorum will be required;
11.7
No act or resolution of the Governing Body shall be deemed to
be invalid for the reason that such act or resolution having been
done or passed during any vacancy in the Governing Body.
11.8
All questions arising at any meeting of the Governing Body
shall be decided by a simple majority of the members present and in
case of equal votes the presiding member shall have a second or
casting vote.
11.9
Any elected or co-opted member of the Governing Body
absenting from three consecutive meetings without any prior
intimation shall be deemed to have vacated the respective office.
12.0 GENERAL BODY MEETINGS :
12.1 The Annual General Body
Meeting of all the members shall be held on or before 31st
October every year to transact the following business;-
(a) To consider the Annual
Report and Audited Statement of Accounts;
(b)
To appoint Auditors and to fix their remuneration, if any;
(c)
To consider any other matter on the agenda.
12.2 A Notice for convening an
Annual General Body Meeting or an Extra Ordinary General Body
Meeting shall be sent, together with the Agenda by the Secretary, to
each member at least fifteen days before the date of the meeting.
12.3
Any accidental delay caused in transit, in respect of receipt
of any meeting notice by one or more members shall not render the
meeting to be void.
12.4
Apart from the Governing Body, at least fifteen members of
the Association may also call for an Extra-ordinary General Body
Meeting by submitting a requisition in writing to the Secretary
stating the objective for which they desire to call the meeting and
thereupon the Secretary shall proceed to do so, within thirty days
after receipt of the requisition by him, after consultation with the
Governing Body.
12.5
The notice of any motion to be proposed either at the
Annual General Body Meeting or the Extra-ordinary General Body
Meeting shall be sent to the Secretary in advance, so that it may be
included in the Agenda of a subsequent meeting.
12.6
The President and, in his absence, the Vice President, shall
chair such meetings. In the absence of both of them, those present
shall elect one amongst themselves to chair.
12.7
The quorum shall be 15 members. In the event of there being
no quorum at the time and place appointed for a General Meeting, the
same may be held by those present to be adjourned at the same place
to a time 15 minutes later on the same day. At such an adjourned
meeting the business on the Agenda may thereafter be transacted,
even if there is no quorum.
12.8
Except a special resolution involving amendment of any
provision of the Memorandum of Association relating to its aims and
objectives or the bye-laws, all resolution of any Annual General
Body Meeting or Extra-ordinary General Body Meeting shall be decided
by a simple majority of the members present and in case of equal
votes the presiding member shall have a second or casting vote.
13.0 POWRES AND DUTIS OF THE
SECRETARY :
13.1 The Secretary shall cause
minutes to be duly entered in the books provided, in respect
of :
(a) All
appointments of officers and employees of the Association;
(b) The names of the members
present at each meeting of the Governing Body and of any sub
committee;
(c) All resolutions passed by
the Governing Body;
(d)
All resolutions and proceedings of the General Body Meeting
of the Association ;
13.2
Every such minutes of any meeting of the General Body or
Governing Body or any sub committee will be approved by the
chairperson of the meeting and subsequently confirmed in the next
succeeding meeting of the corresponding body and shall be construed
as prima facie evidence of the matters stated in such minutes.
13.3
The Secretary shall carry on all correspondence pertaining to
Association and of the Governing Body in accordance with the
bye-laws and the resolutions passed under these rules.
13.4 The Secretary shall be the
custodian of the title deeds, records and other documents pertaining
to the Association and shall be in charge of all movable and
immovable properties belonging to the Association.
13.5 The Secretary shall prepare
an Annual Report on the activities of the Association and place it
before the Governing Body for its approval.
13.6 The Secretary shall, with the
assistance of the Treasurer, prepare a Budget of the probable
receipts and expenditures for the next year and place the same
preferably in the first Governing Body Meeting. Such budget shall
continue in force unless and otherwise modified by the Governing
Body.
13.7 The Secretary shall have
power to accept resignation from the members of the staff and to
direct their relief from duty, subject to any regulations made in
this behalf by the Executive Committee.
13.8 The Secretary shall maintain
and submit to the Registrar of Societies all such records, annual or
other statements, as specified in the Societies Registration Act,
1860.
14.0 POWERS AND DUTIES OF THE
TREASURER :
14.1 The Treasurer shall
be responsible for maintaining proper accounts and for discharge of
such duties as may from time to time be entrusted to him by the
Governing Body.
14.2 The Treasurer shall receive
all money on behalf of the Governing Body and deposit the same in
the name of the Association in the Bank or in any institution
approved by the Governing Body.
14.3 The Treasurer, jointly with
the Secretary or one of the Office Bearers, as decided by the
Governing Body, shall have power to draw money from the Bank or
Institution, as the case may be, and disburse money to the person
concerned according to the resolutions or the bye-laws.
14.4 The Treasurer shall prepare
a list of receipts and payments made during each month and submit an
abstract of the same to the Secretary at the end of each quarter.
14.5. The Treasurer shall prepare
the annual accounts of the Association, have them audited by the
Auditor duly appointed by the General Body and submit it for
approval of the General Body.
15.0
PROCEDURE FOR ELECTION-VOTING AND OTHER PROCEDURES :
15.1
All Office Bearers and
other members of the Governing Body shall be elected through ballot
box by personal casting of votes by the members of the Association.
No voting by proxy shall be permitted.
15.2 15.2 All others
matters at any General Body Meeting shall be determined by show of
hands or, if challenged, by a division, and no voting by proxy shall
be permitted.
15.3 In case of equality of
votes, both in respect of Clause 11.1 and 11.2 above, the
Chairperson of the meeting shall have a casting vote in addition to
his own vote.
15.4 An Election Committee
consisting of one Returning Officer and two members of the
Association shall be constituted by the Election Committee on a date
not less than three months before the expiry of the term of the
concerned office/committee.
15.5 The Election Committee shall
frame a Schedule indicating the last dates for receipt and
withdrawal of nominations and date of election (if necessary).
15.6
The Election Committee shall scrutinize the nominations received and
inform the concerned candidates of the acceptance or otherwise of
the nominations.
15.7 The Returning Officer shall
be responsible for receiving nominations, conducting the elections,
counting of votes and announcement of results.
16.0 AMENDMENTS TO MEMORANDUM
OF ASSOCIATION & BYE LAWS:
16.1 The General Body assembled
in any annual or extra-ordinary meeting may, by special resolution,
amend the provisions of the Memorandum of Association relating to
its aims and objectives or the bye laws for the purposes mentioned
below :-
(a) To
carry on the administration of the Association more economically and
efficiently : or
(b)
To attain the aims and objectives by new or improved means.
16.2 The special resolution shall
be deemed to have been passed when not less than two thirds of the
members present and entitled to vote in the meeting approve the
resolution.
16.3
An amendment to the Memorandum or to the bye laws shall take
effect from the date of passing of such special resolution unless
otherwise expressly provided for in such resolution.
16.4 Any proposal of amendment
shall be circulated along with the notice convening the meeting for
the purpose.
17.0 GENERAL :
17.0 The Association will have
perpetual succession.
17.1
The Association may sue or be sued in its name and shall be
represented by the Secretary.
17.2 All documents by and in
favour of the Association and all entries in the Govt and other
public registers in respect of the lands and buildings of the
Association, payment of taxes, rates, charges, etc. to Govt. and
other authorities shall be made by the Secretary only in the name of
the Association
17.3 The financial year of the
Association shall be from Ist April to 31st March of
succeeding year.
18.0 MEMBERS NOT TO RECEIVE
PROFITS :
The
funds and the
properties of the Association, however, derived, shall be applied
solely towards the promotion of the objectives of the Association
and no portion thereof shall be paid/
transferred/distributed directly or indirectly whether by share or
profit to the members of the Association. However, nothing herein
contained shall prevent any payment made in good faith towards
reasonable remuneration or reimbursement of travelling and other
expenses incurred by any member of the Executive Committee or
employee of the Association for the purpose and business of the
Association
19.0 SAVING CLAUSE :
In respect of the matters not
specially provided for in these bye-laws, the provisions of the
Societies Registration Act, 1860 will apply.
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